Learn more about OneDrive Files On-Demand You can’t open online-only files when your device isn’t connected to the Internet.
#Onedrive icons how to#
Learn more about how to change sharing at Share OneDrive files and folders.Ī blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer. If you see a "people" icon next to your OneDrive files or folders, this indicates the file or folder has been shared with other people. If you also sign in to OneDrive with a personal account, the same restrictions will apply. It's most common to block Outlook data files. It means your admin has blocked the sync of certain file types. You may see this icon if you sign in to OneDrive with a work or school account. Select the icon to see the warning message displayed in the activity center. If you see a yellow warning triangle over your OneDrive or OneDrive for work or school icon, it means your account needs attention. Learn more about what to do when your OneDrive account is frozen. If you see a red "no entry" style icon over your OneDrive icon, it means your account is blocked. If you're seeing the sync pending icon in File Explorer, read OneDrive is stuck on "Sync pending". To help resolve these problems, read OneDrive is stuck on “Processing changes". If OneDrive shows “Processing changes" for a long time, it could be because you have an online file open, a very large file syncing, a lot of files stuck in a queue. OneDrive will also check for other file or folder changes and may show "Processing changes". The circular arrows over the OneDrive or OneDrive for work or school notification icons signify that sync is in progress. This includes when you are uploading files, or OneDrive is syncing new files from the cloud to your PC. Learn more about How to Pause and Resume sync in OneDrive. To resume syncing, select the relevant OneDrive icon in the notification or menu bar area, select More and then Resume syncing. The paused symbol over the OneDrive or OneDrive for work or school icon means your files are not currently syncing. Visit for videos, tutorials, and tips on how to get started with O365! If you have any questions, please call your Help Desk.Note: If you see the error message "You're already syncing a personal OneDrive on this computer", follow the steps to unlink and relink your account. Step 4: Click “Send.” Once the folder is shared, any content created in the folder will be accessible to all collaborators. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing. Step 3: (optional) Click the drop-down list to change the type of link. Step 2: Enter the email addresses of the collaborators you’d like to share the folder with. Select the folder you’d like to share and click the “Share” icon. They only count against the folder owner’s storage space.) (Note: Shared folders added to your OneDrive do not use any of your OneDrive storage space. The folders you store in OneDrive are private until you decide to share them, and you can stop sharing at any time. You can use OneDrive to share and collaborate on shared folders with your colleagues.
For any questions, please call your Help Desk. Now, with a stronger understanding of OneDrive’s basic functionality, you can navigate the system with ease.įor more information, click her to visit our OneDrive website. OneDrive’s icons allow users to easily navigate and organize the information and files they have on the system. If you are attempting to share a file (such as a Word document or Excel sheet) with a colleague using OneDrive, the “Not Shared” and “Shared” icons will designate which individuals have access to the file. Once a new file has been added to your OneDrive, the green “New File” icon will appear with it. If a file is in the process of syncing to the cloud, the “File Syncing” icon will appear. You may choose to sync files to your OneDrive desktop folder in order to have complete access to them when offline. For files without this designation, the “File Not Synced” icon will appear. After uploading or sharing a file to OneDrive, it will display the “File Synced” icon. The disadvantage is that these files will take up space in your local drive. You can choose to sync a file to the OneDrive folder on your desktop, which means the file will always be accessible to you, even when you are offline. To help explain the function of each of these icons, here is a brief guide to some of the most common ones. There are several icons and functions with OneDrive that may be confusing to new users.
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